TERMS AND CONDITIONS
FULLY CATERED WEDDINGS
"the Booking Form" requests from the Hirer basic personal and payment information together with the number of guests that are to attend the Event. Please note that the details provided on the Booking Form are incorporated into these Terms and Conditions and can only be varied in accordance with clause 3.
"the Catering" if applicable, is the provision of food as agreed and recorded in writing by the Provider. It is subject to a strict number of guests and further details are contained in Schedule 3.
"the Deposit" is the fee to be paid by the Hirer on entering into this contract and shall be the sum agreed between the parties and entered on the Booking Form.
"the Due Date" is the date stated on any invoice as the date for payment.
"the Event" is the wedding or other function to be held at the Venue and provided by the Provider.
"the Event Date" is the date upon which the Event is due to take place.
"Extras" are the provision of goods and/or services in addition to the provision of the Venue, Catering and Standard Goods and/or Services. Further details can be found in Schedule 2.
"the Final Date" is 21 days before the Event.
"the Final Details" are to be agreed, if possible, three months prior to the Event Date but no later than the Final Date. No changes will be agreed thereafter.
"the Final Numbers" are to be provided no later than 21 days prior to the event ("the final date"). Any additions after that date will be charged separately or on the final invoice.
"the Final Invoice" is sent to the Hirer and itemises the cost for the Event (whether paid in full or otherwise), and for providing the Standard Goods and/or Services, the Catering, Extras (if applicable) and any other costs incurred. The Final Invoice must be paid by the Final Date.
"the Hirer" is any person firm or company who enters into a contract for the provision of Standard Goods and/or Services, Extras and the Venue with the Provider.
"the Incidental Costs" will include, but is not restricted to, any costs incurred by rectifying damage of any kind, including any cleaning costs, and payment of outstanding sums due to the Provider of any kind stemming from the booking of the Venue or incurred during the Event including outstanding bar tabs and additional staff hire.
"Interest" may be payable on any amount overdue calculated on a daily basis at the rate of 2% above the Bank of England base rate from the day after the Due Date until payment is made
"the Provider" is The Tabor Group
"the Reconciliation Invoice" is sent to the Hirer after the Event and itemises any Incidental Costs deducted from the Reimbursement Deposit together with any further costs incurred or outstanding.
"the Reimbursement Deposit" is the sum of £500.00 plus VAT to cover Incidental Costs and must be paid by the Final Date.
"the Running Order" is a record of all the details of the Event, which includes the provision of the Standard Goods and/or Services, the Catering, including guest numbers, Extras (if applicable) and any other relevant details and is sent to the Hirer no later than the Final Date
"the Standard Goods and/or Services" include provision of items as stated in Schedule 1. PLEASE NOTE THAT IT IS THE RESPONSIBILITY OF THE HIRER TO BOOK THE REGISTRAR (if applicable).
"the Venue" details are contained in Schedule 1.
"Cancellation Insurance" Full details and application forms for insurance cover offered by Wedding Insurance Services are automatically sent out to the Hirer upon confirming the booking. THE HIRER IS STRONGLY ADVISED TO TAKE OUT CANCELLATION INSURANCE, which for very little outlay can protect the Hirer from heavy costs which can arise when, often for totally unforeseen circumstances, it has no option but to cancel a booking. Full details and application forms for insurance cover offered by Wedding Insurance Services are automatically sent out upon reservation.
Customer Service: Contact number 01376 324555, Fennes, Bocking, Braintree, Essex,CM7 5PL
The Mercant domicile is the Uk
The goods that are being sold is a wedding package as stated in the item description.
All monies paid will be in UK sterling.
1. Basis of Sale
1.1 The Provider contracts on these Terms and Conditions only and any contract for the provision of services by the Provider shall be subject to these conditions.
2. Term
2.1 These Terms and Conditions shall be valid for the term commencing with the date they are entered into until the Provider is in receipt of payment of the Reconciliation Invoice or until it is cancelled under clause 15.
3. Variation
3.1 Except as expressly provided for in this agreement, no variation or amendment of this agreement or oral promise or commitment related to it shall be valid unless committed to writing and signed by all parties.
4. Specifications
4.1 The Event shall be arranged in accordance with written information provided to the Hirer by the Provider.
4.2 The Provider will use all reasonable endeavours to accommodate the Hirer's wishes as to any specific details or special requests (including Extras) or any changes to the Event up to the Final Date.
4.3 Any change of detail must be requested by the Hirer to the Provider in writing. Any such changes are not accepted until the Provider provides written confirmation to the Hirer.
4.4 No changes will be agreed after the Final Date.
5. Bookings
5.1 The Hirer must confirm the booking by returning to the Provider the following:
5.1.1 completed and signed Booking Form;
5.1.2 a non refundable Deposit (subject to clause 15) as detailed on the Booking Form.
5.2 Until bookings are confirmed the Provider cannot guarantee the availability of a date.
5.3 Acceptance is based on an estimated number of guests.
6. Guests and Catering
6.1 The Event must include catering and beverages for guests during the day and in the evening based on the minimum number of guests as outlined in Schedule 3.
6.2 On the Booking Form, the Hirer must provide the number of guests to attend the Event during the day and evening.
6.3 No reductions will be made if the actual number of guests attending falls below the number contained in the Final Details.
6.4 Only food and drink purchased from the provider may be consumed on the premises.. A charge may be incurred for any food or drink brought onto the premises.
6.5 All members of your wedding party must vacate the premises no later than 10.00am the following day.
7. Health and Safety
7.1 We would kindly request that, for insurance purposes, the Hirer ensures that any guest attending the Event who has a disability make themselves known to the Wedding and Events Manager upon arrival.
7.2 In accordance with the conditions of our Licence, we operate a strict Challenge 21 Policy in respect of the provision and sale of alcohol. Guests who appear to be under the age of 21 may be asked for proof of age. In the event they are unable to provide this, we reserve the right to refuse to sell them alcoholic beverages.
7.3 In accordance with the conditions of our Licence, we operate a Zero Tolerance Policy in respect of drug and solvent abuse which is strictly enforced by our staff. Guests who are in breach of this regulation may be requested to leave the premises.
8. Access and Times
8.1 Access to the Venue will be available from 10.30am - until midnight on the Event Date. The Bridal Changing rooms can be accessed from 10.30am. Wedding ceremonies unless otherwise agreed will not be held before 12 noon on the Event Date.
8.2 Licencing Extensions until 1am may be obtained if the Hirer applies in writing to the Provider as soon as reasonably possible but not later than 28 days before the Event Date and are subject to an additional venue fee. Please note that an extension has not been agreed until the relevant licence has been issued to the Provider and the Hirer has paid the appropriate fee and is in receipt of written confirmation from the Provider.
9. Overnight Accommodation
9.1 Rooms that are required for overnight accommodation will be charged at the appropriate rate.
9.2 Access to the rooms will be from 12.00 noon on the Event Date unless otherwise agreed in writing.
9.3 Rooms must be vacated and all personal belongings removed by no later than 9.00 am of the morning following the Event unless otherwise agreed in writing.
9.4 The Provider reserves the right to charge the hirer in respect of any guest who has not vacated their room by the agreed time.
9.5 Bedrooms must be pre booked by completing the Room Booking Form by the date stated. Any rooms that are not pre booked by yourselves by this date will be available for your guests to reserve.
10. Prices
10.1 The cost of providing the Standard Goods and/or Services, Venue and Extras (if applicable) are as quoted in writing by the Provider to the Hirer and confirmed in the Final Invoice.
10.2 Prices will be held firm until the Event unless material circumstances affect the Provider or the Final Details are substantially amended. In which case the Provider reserves the right to increase the price by notifying the Hirer in writing.
11. VAT
All prices are inclusive of VAT unless otherwise stated in writing and are subject to change.
12. Provision of Service
The Provider will provide to the Hirer the Event as described in the appropriate written information and the Terms and Conditions. The provider reserves the right to vary the details of the event if the circumstances make it necessary to do so. The Provider shall immediately inform the Hirer of such variation where the Provider deems necessary to do so and where reasonably practicable in the circumstances.
13. Payment terms
13.1 All payments made by credit card excluding first deposit will attract a charge of 1.75%. Please note that we do not accept American Express.
13.2 All bookings are subject to a Reimbursement Deposit.
13.3 In the event that there are no Incidental Costs, refund of the Reimbursement Deposit will be made promptly but no later than 21 days after the Event.
13.4 The Provider reserves the right to deduct from the Reimbursement Deposit any sum to settle Incidental Costs and any other outstanding accounts.
13.5 Any costs above and beyond the Reimbursement Deposit shall be itemised in the Reconciliation Invoice which shall be due for payment within seven days of presentation.
13.6 If any payment is overdue the Provider may charge Interest. The right to charge Interest is without prejudice to any other rights of the Provider.
13.7 Gratuities are not included and are at the Hirer's discretion.
13.8 In the event that any payment that has fallen due in accordance with the payment schedule in clause 13.8 has not been made by the due date you authorise us to charge such amount to the debit or credit card that has been used for any earlier payment.
13.9 Payment shall be made in accordance with the following:
Initial deposit - to be paid at the time of booking, amount as detailed on booking form
Subsequent payments - in accordance with payment schedule, to be advise, subject to event date.
Final payment - 6 months prior to event) or 21 days prior to event whichever is the earlier
£500 refundable damage deposit will be charged on your main invoice which is due for payment no later than 21 days prior to event
Final payment based on final numbers 21 days prior to event
14. Disputed Bills
In the event that the Hirer disputes any portion of an invoice, the Hirer must pay the undisputed portion of an invoice in full, and within 10 days of receipt of said invoice submit to the Provider a documented claim for the disputed amount.
15. Cancellation
15.1 If the Provider considers that it is unable to provide the Hirer with the service demanded then the Provider reserves the right to cancel the booking.
15.2 In the event of a cancellation by the Provider, otherwise than by breach of these Terms and Conditions by the Hirer, the Provider shall refund to the Hirer the whole of the payments made by the Hirer to date.
15.3 Failure by the Hirer to pay any invoice within 7 days of its Due Date shall constitute sufficient cause for the Provider to cancel the booking. Such cancellation is without prejudice to any right the Provider may have for payment.
15.4 If, at any time and in addition to clause 15.5, the Hirer cancels the Event or the Event is cancelled as a result of the Hirer's failure to make payment then the following will apply:
15.4.1 ALL Deposits paid will not be refunded;
15.4.2 When the deposit or any other sums are due but not yet paid then such sums are payable immediately
15.5 If the Hirer cancels the Event, other than as a consequence of the Provider"s gross breach of contract, then the following cancellation fees will become payable immediately: All cancellations must be received in writing by both hirers before this date is released.
15.6
15.6.1 if cancellation is nine months or more prior to the Event Date the sum of £500 plus VAT;
15.6.2 if cancellation is more than three months but less than nine months prior to the Event date a sum equal to fifty percent (50%) of the total Event costs, based on the number of attendees stated in the Booking Form subject to any subsequent variation in accordance with clause 3;
15.6.3 if cancellation is before the Final Date but less than three months prior to the Event Date a sum equal to seventy five percent (75%) of the total Event costs, based on the number of attendees stated in the Booking Form subject to any subsequent variation in accordance with clause 3; or
15.6.4 if cancellation is on or after the Final Date a sum equal to one hundred percent (100%) of the total Event costs, based on the number of attendees stated in the Booking Form subject to any subsequent variation in accordance with clause 3.;.
15.7 If the Hirer wishes to change the booking to a different date, the Provider cannot guarantee that the cost will remain the same. The Provider will provide the Hirer with a revised Booking Form which must be agreed, signed and returned to the Provider before the new Event Date is confirmed. The Provider reserves the right to charge a cancellation fee in respect of the original Event Date, limited to the costs and losses incurred as a result of the change of date, but not exceeding the cancellation fees set out in clause 15.5.
16. Loss and Damage
16.1 Any property belonging to the Hirer or guests including wedding gifts, clothing, money or valuables are left at the Venue at the Hirer's risk. Hirers should make their own arrangements to insure such property as the Provider accepts no liability for their loss or damage.
16.2 The Provider reserves the right to require the Hirer to replace any goods fixtures or other equipment which become lost or damaged either accidentally or wilfully as a result of action taken by the Hirer or his guests and refund to the Provider any Incidental Costs incurred.
16.3 The Provider has provided details of wedding insurance available to the Hirer.
17. Noise
17.1 The Hirer is reminded that the routes to and from the Venue pass through residential areas. Hirers and their guests are requested to travel through the residential areas having due regard to the comfort of residents and maintain the 15mph speed limit within the Park. The Provider reserves the right to reduce the noise caused by any disco or live performance to such a level as the Provider shall deem appropriate.
18. Liability
18.1 The Hirer and the guests using the Venue do so at his or her own risk and the Provider assumes no liability for any harm to such person(s) resulting from any cause other than the Provider's gross negligence or wilful misconduct. The Hirer shall indemnify, defend and hold harmless the Provider from and against any claim, loss, damage, complaint and any expense suffered or incurred thereby arising or resulting from personal injury to the Hirer or guests.
18.2 Notwithstanding anything else contained in the contract the Provider shall not be liable to the Hirer or any third party for loss of profits or contracts or any indirect or consequential loss arising from negligence breach of contract or howsoever caused.
19. Warranty
The Provider hereby undertakes to provide all the services relating to the Event with reasonable skill and care.
20. Force Majeure
The Provider will bear no liability for loss, damage or delay however arising, caused by circumstances outside his control including (but not limited to) acts of God, war, strike, civil commotion, fire, flood, drought, storm or tempest and the Provider will endeavour to notify the Hirer as quickly as reasonably possible if a Force Majeure event occurs.
21. Severability
If any provision of these Terms and Conditions is prohibited by law or judged by a court to be unlawful, void, or unenforceable, the provision shall, to the extent required, be severed from these Terms and Conditions and rendered ineffective as far as possible without modifying the remaining provisions of these Terms and Conditions, and shall not in any way affect any other circumstances of or the validity or enforcement of these Terms and Conditions.
22. Waiver
No delay, neglect or forbearance on the part of either party in enforcing against the other party any of these Terms and Conditions shall either be or be deemed to be a waiver or in any way prejudice any right of that party under these Terms and Conditions. No right, power or remedy in these Terms and Conditions conferred upon or reserved for either party is exclusive of any other right, power or remedy available to that party.
23. Rights of Third Parties
For the purposes of the Contracts (Rights of Third Parties) Act 1999 nothing in this Agreement shall confer or purport to confer on any third party any benefit or the right to enforce any term of this Agreement.
24. Agency, Partnership
This Agreement shall not constitute or imply any partnership, joint venture, agency, fiduciary relationship or other relationship between the Hirer and Provider other than the contractual relationship expressly provided for in these Terms and Conditions.
25. Assignment
These Terms and Conditions are personal to the Hirer and the Provider and neither these Terms and Conditions may be assigned by either party without the prior written approval of the other party.
26. Proper Law and Jurisdiction
The construction, validity and performance of any contract shall be governed in all respects by the law of England.
Schedule 1
Standard Goods and Services
These items are included in the price as confirmed in the Final Invoice:
The Venue
This comprises the use of the ground floor of the venue, which contains ladies' and gentlemen's restrooms together with a changing room that is available for the bride and/or groom.
Tables
The standard round tables are 5' diameter, seating 8, or 5'6" seating 10.
Alternatively, trestle tables are available for large parties.
Table settings are laid on white linen cloths with good quality white linen napkins.
Staff
All staff that is necessary to the running of the day will be provided.
Please note that this does NOT include the Registrar (if applicable) to whom it is the responsibility of the Hirer to book.
Other
All necessary cutlery, crockery, breadbaskets, cruets, and glassware.
Four highchairs will be available at no extra cost even if we are not providing food for the child. Extra highchairs can be hired at an additional cost.
Schedule 2
Extras
Extras are only included if specifically ordered in writing no later than 28 days before the Event Date, unless otherwise stated, and confirmed in writing by the Provider by the Final Date. Any Extras that are ordered will be invoiced in the Final Invoice unless otherwise stated.
Information is available for Extras. However, the following is a guide to the range on offer: Floral arrangements, Bands and Discos, Candelabra, Wedding Cars, Photographer, Accommodation.
The Provider can also supply information on staging, extra lighting, P.A. systems and Conferencing equipment.
Schedule 3
Catering
The catering that will be provided includes a full sit down meal during the daytime and an evening buffet (if stated on the website at time of booing) and is subject to a strict number of guests as per detailed at time of booking on chosen package. All day guests must also be provided with a minimum of 1 reception drink, half a bottle of wine and one glass of toast wine.
Details of the choice of menus will be provided to the Hirer after the booking has been confirmed.
The menus must be chosen by the Hirer by the Final Date.
Vegetarian and special dietary requests will be accommodated but must be requested no later than three weeks before the Event.
The cost of the Catering will be on the Final Invoice.
Please note that if the Provider is providing food for children (10 years and under) there will be a charge.
TERMS and CONDITIONS
VENUE ONLY HIRE
Definitions
"The Booking Form" requests basic details from the Hirer together with the number of guests that are to attend the Event.
"The Reimbursement Deposit" is the sum of £1,000 to cover Incidental Costs and must be paid by the Final Date.
"The Due Date" is the date stated on any invoice as the date for payment.
"The Event" is the wedding or other function to be held at the Venue. Please note that only one ceremony, civil or religious, can take place at the Venue on the Event Date.
"The Event Date" is the date upon which the Event is due to take place.
"The Final Date" is 21 days before the Event.
"The Final Details" are to be agreed, if possible, three months prior to the Event Date but no later than the Final Date. No changes will be agreed thereafter.
"The Final Invoice" is sent to the Hirer for Extras (if applicable) and any other costs incurred. The Final invoice must be paid by the Final Date.
"The Hirer" is any person, firm or company who enters into a contract for the provision the Venue with the Provider.
"The Incidental Costs" will include, but are not restricted to, any costs incurred by rectifying damage of any kind, including any cleaning costs, and payment of outstanding sums due to the Provider of any kind stemming from the booking of the Venue or incurred during the hire.
"Interest" may be payable on any amount overdue calculated on a daily basis at the rate of 2% above the Bank of England base rate from the day after the Due Date until payment is made.
"The Provider" is The Tabor Group
"The Reconciliation Invoice" is sent to the Hirer after the Event and itemises any Incidental Costs deducted from the Reimbursement Deposit together with any further costs incurred or outstanding.
"The Running Order" is a record of timings, capacity requirements, locations and other relevant details applicable to the Hire and is sent to the Hirer no later than the Final Date.
"The Venue" details are contained in Schedule 1.
"The Venue Fee" is a non-refundable fee for the hire of the Venue and is paid in accordance with clause 5 to the Provider by the Hirer.
"Cancellation Insurance" The Hirer is strongly advised to take out cancellation insurance, which for very little outlay can protect the Hirer from heavy costs which can arise when, often for totally unforeseen circumstances, it has no option but to cancel a booking. Full details and application forms for insurance cover offered by Wedding Insurance Services are automatically sent out upon reservation.
Customer Service: Contact number 01376 324555, Fennes, Bocking, Braintree, Essex,CM7 5PL?
The Mercant domicile is the Uk?
All monies paid will be in UK sterling.
7. Basis of Sale
7.1 The Provider contracts on these Terms and Conditions only and any contract for the provision of services by the Provider shall be subject to these conditions.
8. Term
8.1 These Terms and Conditions shall be valid for the term commencing with the date they are entered into until the Provider is in receipt of payment of the Reconciliation Invoice or until it is cancelled under clause 15.
9. Variation
9.1 Except as expressly provided for in this agreement, no variation or amendment of this agreement or oral promise or commitment related to it shall be valid unless committed to writing and signed by all parties.
10. Specifications
10.1 Only one ceremony, civil or religious, can take place at the Venue on the Event Date.
10.2 Any changes or alterations to requirements agreed at time of booking must be requested by the Hirer to the Provider in writing. Any such changes are not accepted until the Provider provides written confirmation to the Hirer.
10.3 No changes will be agreed after the Final Date.
11. Bookings
11.1 The Hirer must confirm the booking by returning to the Provider the completed Booking Form, confirming Terms and Conditions and a non-refundable deposit (subject to clause 15), which is a proportion of the Venue Fee. Unless otherwise agreed in writing the non-refundable deposit will be charged and the payment of the venue fee will be made as follows:
11.1.1 If the booking is confirmed within three months of the Event Date the deposit shall be the sum equal to the Venue Fee.
11.1.2 If the booking is confirmed within six months of the Event Date the deposit shall be 75% of the Venue Fee payable at the time of booking and the further 25% of the Venue Fee will be payable three months before the Event Date.
11.1.3 If the booking is made more than 6 months before the Event Date the deposit shall be 50% of the Venue Fee payable at the time of booking followed by a further 25% payable six months before the Event Date and 25% payable three months before the Event Date.
11.1.4 If applicable, payment of any balance will be payable by the Final Date.
11.2 Until bookings are confirmed the Provider cannot guarantee the availability of a date.
12. Cleaning and Clearing
12.1 The cleanliness of the Venue (as defined in Schedule 1) is the responsibility of the Hirer throughout the Event.
12.2 The Provider will not dispose of any rubbish. All rubbish must be cleared and disposed of by the Hirer or persons employed by the Hirer for the Event.
12.3 The Provider reserves the right to deduct from the Reimbursement Deposit any costs incurred as a result of cleaning the Venue or clearing of rubbish in the event that the Hirer is in breach of clauses 6.1 and 6.2 above.
27. Access and Times
27.1 Access to the Venue and facilities will be as specified below: -
8.30am Access to the staff car park and outside areas, the marquee, designated catering areas and kitchens for catering and service providers ONLY.
9.30am Access to the Bridal Changing Rooms for the immediate bridal party only (max 15 persons)
10.30am Remainder of venue available for set up, including house and grounds.
12.00pm (Midday) Access to venue for remainder of guests.
12.00am (Midnight) Event finish. Amplified music must cease at this time (unless a 1.00am extension has been arranged and paid for in advance).
1.00am (or 2.00am in case of an extension) All 3rd party suppliers and materials such as chair covers, mandaps,
DJ equipment, decorations, lighting must be removed from premises.
Access outside these timings, at additional cost, must be by prior arrangement with the Provider, confirmed and agreed in writing in advance, and paid for before the Final Date.
27.2 Extensions can be obtained if the Hirer applies in writing to the Provider as soon as reasonably possible but not later than 28 days before the Event Date. Please note that an extension has not been agreed until the relevant license has been issued to the Provider and the Hirer has paid the appropriate fee and is in receipt of written confirmation from the Provider.
27.3 If you or members of your party do not adhere to the access times and limitations as set out above, a further charge of £1000 will be made against you.
28. Overnight Accommodation
28.1 Rooms that are required for overnight accommodation will be charged at the appropriate rate.
28.2 Access to the rooms will be from 12pm midday on the Event Date unless otherwise agreed in writing.
28.3 Rooms must be vacated and all personal belongings removed by no later than 9.30am of the morning following the Event.
28.4 The Provider reserves the right to charge any guest who has not vacated their room by the agreed time.
28.5 Bedrooms must be pre-booked by completing the Room Booking Form by the date stated. Any rooms that are not pre-booked by yourselves by this date will be available for your guests to reserve.
29. Prices
29.1 The cost of providing the Venue is as quoted in writing by the Provider to the Hirer and confirmed in the Final Invoice.
29.2 Prices will be held firm until the Event unless material circumstances affect the Provider or the Final Details are substantially amended. In which case the Provider reserves the right to increase the price by notifying the Hirer in writing.
30. VAT
30.1 Under current legislation VAT is not normally payable on the Venue Fee.
31. Provision of Venue
31.1 The Provider will provide to the Hirer the venue as described in the appropriate written information and the Terms and Conditions. The Provider reserves the right to vary the details of the venue-hire if circumstances make it necessary to do so. The Provider shall immediately inform the Hirer of such variations where the Provider deems necessary to do so and where reasonably practicable in the circumstances.
31.2 The Provider will set up the venue as agreed in writing with the hirer only once at the beginning of the day. It is the responsibility of the hirer or their staff to move any chairs, furniture or arrange any turn-around throughout the event, unless agreed in writing, in advance, with the provider.
32. Payment Terms
32.1 All payments made by credit card excluding 1st Deposit will attract a charge of 1.75%. Please note that we do not accept American Express.
32.2 All bookings are subject to a Reimbursement Deposit.
32.3 In the event that there are no Incidental Costs, refund of the Reimbursement Deposit will be made promptly but no later than 21 days after the Event.
32.4 The Provider reserves the right to deduct from the Reimbursement Deposit any sum to settle Incidental Costs and any other outstanding accounts.
32.5 Any costs above and beyond the Reimbursement Deposit shall be itemised in the Reconciliation Invoice, which shall be due for payment within seven days of presentation.
32.6 If any payment is overdue the Provider may charge Interest. The right to charge Interest is without prejudice to any other rights of the Provider.
32.7 Gratuities are not included and are at the Hirer's discretion.
32.8 Payment shall be made in accordance with the following:
Initial deposit - to be paid at the time of booking, amount as detailed on booking form
Subsequent payments - in accordance with payment schedule, to be advise, subject to event date.
Final payment - 6 months prior to event) or 21 days prior to event whichever is the earlier, to include balancing 50% of
Re-imbursement Deposit.
33. Disputed Bills
33.1 In the event that the Hirer disputes any portion of an invoice, the Hirer must pay the undisputed portion of an invoice in full, and within 10 days of receipt of said invoice submit to the Provider a documented claim for the disputed amount.
34. Cancellation
34.1 If the Provider considers that it is unable to provide the Hirer with the service demanded then the Provider reserves the right to cancel the booking.
34.2 In the event of a cancellation by the Provider, other than by breach of these Terms and Conditions by the Hirer, the Provider shall refund to the Hirer the whole of the payments made by the Hirer to date, within 14 days of cancellation.
34.3 Failure by the Hirer to pay any invoice within 28 days of its Due Date shall constitute sufficient cause for the Provider to cancel the booking. Such cancellation is without prejudice to any right the Provider may have for payment.
34.4 If, at any time and in addition to clause 15.5, the Hirer cancels the Event or the Event is cancelled as a result of the Hirer's failure to make payment then the following will apply:
34.4.1 The Deposit paid will not be refunded;
34.4.2 Where the Deposit is due, in accordance with clause 5, but not yet paid the Deposit will become payable immediately; and
34.4.3 The cancellation fees for any Extras will become payable immediately.
34.5 If the Hirer cancels the Event, other than as a consequence of the Provider"s gross breach of contract, the following cancellation fees will become payable immediately:
34.5.1 The sum of the deposit paid or due to be paid if nine months" or more notice is given prior to the Event;
34.5.2 A sum equal to fifty percent (50%) of the total Event costs if more than three months" but less than nine months" notice is given;
34.5.3 A sum equal to seventy five percent (75%) of the total Event costs if more than three weeks" but less than three months" notice is given; or
34.5.4 A sum equal to one hundred percent (100%) of the total Event costs if less than 3 weeks" notice is given.
34.6 If the Hirer wishes to change the booking to a different date the Provider cannot guarantee that the cost will remain the same. The Provider will provide the Hirer with a revised Booking Form, which must be agreed, signed and returned to the Provider before the new Event Date is confirmed. The Provider reserves the right to charge an administrative fee for costs incurred arising as a result of such changes.
35. Loss and Damage
35.1 Any property belonging to the Hirer or guests including wedding gifts, clothing, money or valuables are left at the Venue at the Hirer's risk. Hirers should make their own arrangements to insure such property, as the Provider accepts no liability for their loss or damage.
35.2 The Provider reserves the right to require the Hirer to replace any goods fixtures or other equipment, which become lost or damaged either accidentally or wilfully as a result of action taken by the Hirer or his guests and refund to the Provider any Incidental Costs incurred.
35.3 The Provider has provided details of wedding insurance available to the Hirer.
36. Noise
36.1 The Hirer is reminded that the routes to and from the Venue pass through residential areas. Hirers and their guests are requested to travel through the residential areas having due regard to the comfort of residents and maintain the 20mph speed limit within the Park. The Provider reserves the right to reduce the noise caused by any disco or live performance to such a level as the Provider shall deem appropriate.
37. Liability
37.1 The Hirer and the guests using the Venue do so at his or her own risk and the Provider assumes no liability for any harm to such person(s) resulting from any cause other than the Provider's gross negligence or wilful misconduct. The Hirer shall indemnify, defend and hold harmless the Provider from and against any claim, loss, damage, complaint and any expense suffered or incurred thereby arising or resulting from personal injury to the Hirer or guests.
37.2 Notwithstanding anything else contained in the contract the Provider shall not be liable to the Hirer or any third party for loss of profits or contracts or any indirect or consequential loss arising from negligence breach of contract or howsoever caused.
38. Warranty
38.1 The Provider hereby undertakes to provide all the services relating to the Event with reasonable skill and care.
39. Force Majeure
39.1 The Provider will bear no liability for loss, damage or delay however arising, caused by circumstances outside his control including (but not limited to) acts of God, war, strike, civil commotion, fire, flood, drought, storm or tempest and the Provider will endeavour to notify the Hirer as quickly as reasonably possible if a Force Majeure event occurs.
40. Severability
40.1 If any provision of these Terms and Conditions is prohibited by law or judged by a court to be unlawful, void, or unenforceable, the provision shall, to the extent required, be severed from these Terms and Conditions and rendered ineffective as far as possible without modifying the remaining provisions of these Terms and Conditions, and shall not in any way affect any other circumstances of or the validity or enforcement of these Terms and Conditions.
41. Waiver
41.1 No delay, neglect or forbearance on the part of either party in enforcing against the other party any of these Terms and Conditions shall either be or be deemed to be a waiver or in any way prejudice any right of that party under these Terms and Conditions. No right, power or remedy in these Terms and Conditions conferred upon or reserved for either party is exclusive of any other right, power or remedy available to that party.
42. Rights of Third Parties
42.1 For the purposes of the Contracts (Rights of Third Parties) Act 1999 nothing in this Agreement shall confer or purport to confer on any third party any benefit or the right to enforce any term of this Agreement.
43. Agency, Partnership
43.1 This Agreement shall not constitute or imply any partnership, joint venture, agency, fiduciary relationship or other relationship between the Hirer and Provider other than the contractual relationship expressly provided for in these Terms and Conditions.
44. Assignment
44.1 These Terms and Conditions are personal to the Hirer and the Provider and neither these Terms and Conditions may be assigned by either party without the prior written approval of the other party.
45. Proper Law and Jurisdiction
45.1 The construction, validity and performance of any contract shall be governed in all respects by the law of England.
Schedule
Standard Goods and Services
These items are included in the Venue Fee:
The Venue
This comprises the use of the public rooms on the ground floor, and includes ladies and gentlemen's restrooms together with a changing room that is available for the bride and/or groom.
Tables and Chairs
Chairs and tables provided specific numbers obtained from individual venue.
The standard round tables are 5' diameter, seating up to 10, or 5'6" seating up to 12.
Trestle tables are also available.
Please note that linen, cutlery and crockery are NOT supplied by the Provider.
Staff
The Provider will provide a Manager and at least two other staff on the day of hire. Please note that the staff are provided for the supervision of the Venue and logistical support only and not to participate in the running of the Event in any capacity.
A meeting will be offered to the hirer by the provider in advance of the hire, to ascertain logistical needs, guest numbers, timings and other items pertinent to the hire. The provider offers no support in planning the function other than to clarify the terms of hire.
It is the responsibility of the Hirer to book a Registrar (if applicable).
Kitchen facilities and other equipment - will be detailed be individual venue on conformation of booking.
